To-do: Secretaries, presidents, lieutenant governors

Click your office to find some suggested “things to do” during the months of July, August, and September to help your club grow in membership and service.

Suggested tasks listed in this article do not include the administrative responsibilities for each office. For a complete listing of officer duties and deadlines, please read the Leadership Guide. It also is a good idea to review other leaders’ calendars.

Secretaries and Treasurers

July

• Order club brochures personalized for your Kiwanis club—free of charge—at the new “The One” Web site. Clubs can order up to 50 customized brochures at no cost. Keep a stock of brochures to give club guests and prospective members and to hand out during service projects and fundraisers.
• Order  installation ceremony items to honor outgoing club leaders. Allow three to six weeks plus shipping time for items requiring personalization. Delivery lead times will be longer if you wait until August or September to order. (Installation usually is conducted at the end of September or the beginning of October.)

August

• Assist in planning the officer installation ceremony.

September

• Meet with president-designate and incoming treasurer to review committee reports, analyze merchandise needs, and establish preliminary club budget proposal.
• Schedule organizational board meeting and budget planning/approval session. Finalize plans and agenda with president-designate. Produce needed materials and follow up to ensure attendance.

President

July

• Schedule a club assessment in August to help your club plan for the upcoming Kiwanis year and to assist incoming club officers.
• If you attended the Kiwanis International Convention in San Antonio, make time during a club meeting to share your experience with members and report on House of Delegates action.
• Begin preparing for your club’s installation ceremony for new officers. This is your responsibility, and you should work with your club secretary to ensure materials are ordered on time for the ceremony (see secretaries’ ‘to-do’ list).

August

• Conduct a theme party: Invite four community leaders under the age of 40 to a club meeting, ask someone who has benefited from your club’s service to share their Kiwanis story and celebrate Kiwanis’ contributions in your community. (Order tools that focus on membership recruitment themes.)

September

• Think “back to school.” Meet with elementary school principals to discuss the possibility of implementing a Kiwanis Kids program: K-Kids, Terrific Kids, or BUG (Bring Up Grades). Order an easy-to-use  “Service in a Box” kit to help you establish and implement the Kiwanis Kids program of your choice.

Lieutenant Governor

July

• Encourage club presidents, secretaries, and other leaders to attend the district convention.

August

• Enlist area TAG Team members to assist clubs with membership growth efforts (see presidents’ ‘to do’ list).
• Build new clubs! Identify possible new club opportunities in your division, and nurture membership recruitment and new-club building efforts. Remember: Building new clubs expands the reach of Kiwanis to more communities, increases service in a community by adding members, re-energize sponsoring clubs, and enhances visibility of Kiwanis.

September

• Meet with clubs’ incoming leadership teams to discuss plans and goals for the upcoming year. Determine how you can assist the clubs in your division in their membership, service, fellowship, leadership development, and fundraising efforts.